TPS Software Inc. — TPS Time & Billing

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TPS is a time and billing product that is specifically designed for accountants in public practice. The product is built on Microsoft technologies; therefore the product has nice integration with other Microsoft applications.

EASE OF USE -
Since TPS was build specifically for accountants, it has a straight forward and intuitive time and expense entry workflow. The user interface and navigation has a distinct Microsoft look and feel. This client server installed application is fairly easy to install and set up. Once the firm has loaded all of its client, staff and billing information, the assignment of time and expense entries is easily done with intuitive drop down menus.

When the user sets up a client engagement, managers can assign staff to each engagement as well as enter the client referral source. I was surprised to see this option in the product, but keeping track of your client referral sources is a good business practice. Users can either directly enter their time or use the stopwatch type timer in the product. The stopwatch will automatically transfer the time to the time entry.

A unique feature in TPS is its ability to create confirmation letters for cash, accounts receivable, notes payable, etc. There are many template communication letters preinstalled in the product. Since TPS utilizes Microsoft technologies, these letters are easily customized to your specific scenario or situation. TPS also has a remote access feature that allows staff to enter time and expense items while away from the office.

MANAGEMENT FUNCTIONS & REPORTING -
Client relationships are easy to manage in TPS. Users can easily review transaction history by client on screen. This transaction history is easily filtered to allow users to review the most pertinent information. TPS also comes loaded with many useful reports that can be tailored to fit your firm’s needs. All reports are generated using Crystal reports; therefore customization is normally not a problem.

The best management function in TPS is the Due Date Tracker. Engagements can be filtered by service category or by year end. This is very useful when things get busy around the office and you need to make sure all tasks get taken care of in a timely manner. The Due Date Tracker is very easy to set up and use in this product. Additional filters available are listings of engagements by staff, status, extension filed, etc.